| Feature |
Benefits |
| Supports full or partial direct deposit |
- Employees have the option to have pay deposited directly to their bank account or receive an actual check
|
| Integrates with Skyward's finance software |
- Automatically updates accounting information to your general ledger in full detail
- Automatically generates invoices from deductions and benefits to remit payment to payroll vendors
|
| Run multiple payrolls at the same time |
- Process an auxiliary payroll while selecting/modifying your regular payroll run
|
| Assign employees multiple pay records |
- Payroll becomes more versatile and accurate by applying each pay record to its own account or set of accounts
- Process payments to substitutes, coaches, teachers, and all staff within one payroll run
|
| Apply deductions and benefits to individual pay records |
- Vary deductions and benefits by specific pay record
- Deductions and benefits can have their own start/stop dates, and maximum amount per pay code per employee
|
| Integrates with Time Off Accrual software |
- Give employees a better understanding of time-off availability by printing their information on pay stubs
|
| Store unlimited historical data |
- Search past records including detailed check history
|
| Payroll profile |
- Provides a central location to find payroll information on an employee
|
| Track retirement according to your state's specifications |
- All state and federal required reporting for retirement is available and updated regularly
|
| W2 production |
- Print your own W2s
- Create magnetic media file for state/federal reporting
- Make W2s available through Employee Access
|
| Integrates with Data Mining software |
- All demographic fields within Payroll area available for query using our Data Mining software
|
| Reporting capabilities |
- Labor distribution
- Check summary
- Check detail
- Summary reports (benefits, deduction, employment, employee, pay record, and employee type summaries)
- Deduction benefit report by category (retirement, FICA, tax shelter, federal tax, and state tax)
- Unemployment compensation
- Form 941 (quarterly federal tax return) information
- EEOC Reporting
- 3rd Party Retirement Plan Reporting
|
| Centralized location for employee info |
- Easily locate all information tied to an employee, including demographics, check history, and time off
|
| Data Mining |
- Easily report on employee information with this user-defined reporting tool
- Create mailing labels and mail merge documents
|
| Attachments |
- Reduce paper storage by scanning and attaching personnel records to each employee
|
| History |
- Automatically keep track of who made changes to the employee information, when the change was made, and the original and new values
|
| Centralized Access of Information |
- Easily access employee information including flex benefits through specific tabs in the employee's profile
|
| On-screen listing |
- Provides a single screen listing of all flex benefits codes for each employee
- Payroll staff can quickly locate employee information at a glance
|
| Flex benefit addition |
- Effortlessly add the necessary flex benefit codes to each employee through the primary Flex Benefit screen
|
| Flex benefit revisions |
- Any revision can be made with a single click on the edit button on the primary Flex Benefits screen
|
| Column display |
- Quickly reference and view the year, code, code description, category, elected amount, total accumulated for the year, reclassification, and reclassification amount
|
| Quickly add ETA number (MN only) |
- Easily assign the corresponding ETA number required for each flex benefit
- Simply enter the ETA number, click the mouse, and the number will be committed to the necessary reports
|
| Web-based |
- Employees have easy access to flex benefits from anywhere with an internet connection through Employee Access
|
| Electronically submit payroll and accounts payable checks |
- Creates a competitive employee benefit
- Assures employees that deposits are made, even if they are ill, travelling, or on vacation
- Reduces time processing and reconciling payroll checks
- Electronically transfer payment from your district into the checking or savings accounts of employees, retirees, or taxpayers
- Divide payments among different accounts and different financial institutions
- Eliminates uncashed checks and the need to create replacement checks
- Benefits the environment and saves your district money by reducing paper consumption and postage costs
|
| Pre-authorized debits |
- Predictability of funds
- Reduces check handling, scanning, and other lockbox-type functions
|
| Track retirement according to state specifications |
- All state and federal reporting for retirement is available and updated per state/federal specifications
|
| Create export file |
- Create an export file of retirement data to import to state's site
|
| Apply deductions/benefits to individual pay records |
- Apply retirement deductions and benefits to user selected pieces of pay
|
| Centralized database |
- View up-to-date information regarding employee time off information and balances
- Print time off information on employee checks/direct deposit notices
- See accurate historical data
|
| Multiple methods for time off entry |
- Using Employee Access, employees can enter time off requests online
- Time Off Requests can link to third-party sub calling systems
- Enter information directly from the profile
- Office staff can enter information using limited-access processing
|
| Automatic time off accrual |
- Automate allocation of time off on either an anniversary date or other designated dates
- Schedule allocation amounts based on years of service
- Set maximum units
|
| Extensive report and graphing capabilities |
- Employee setup
- Detail transaction
- Daily breakdown
- Time off audit report
- Excel exports
- Generate different types of charts to show time off usage: Line, bar, horizontal bar, area, point, pie, or fast lane
- Administrators have immediate access to vital information about time off
|
| Secure access |
- Displays only employees who have time off
- Security can be used to limit the buildings, employee types, and types of time off that are displayed
- Streamlines the time off entry process
|
| All paper time off forms or logs can be eliminated |
- Reduces paper waste
- Electronic transmission of time off data is more secure and accountable
|
| Track Family Medical Leave in accordance with FMLA |
- Tracks and reports individual days an employee takes as Family Medical Leave
- Allows detailed reporting of FMLA for individual employees, saving district staff time in automating the process of tracking Family Medical Leave
- Allows mass add/deletion of FMLA entries to/from individual employees
|
| Streamlined processing |
- Process walks you through step-by-step for W-2 creation
- Print your own W-2's or have Skyward print them for you
- Create an electronic file for federal and state submission
|
| W-2 PDF creation |
- Attach a copy of the W-2 to each employee for easy access
- Print fewer W-2's by allowing employees to print their own through Employee Access
|
| W-2 audit |
- Run a W-2 Audit any time throughout the year to review W-2 totals and correct any exceptions
|
